The Java-based ERP system consists of various tightly integrated modules supporting all aspects of the working of various departments in a railway system. Below is a brief functionality description of each module:

1. Operation & Train Control – Manages all Arrival/Departure entries of trains at all stations. It is fully integrated with the CRIS-COA application, featuring Data Loggers and a GPRS-based Locomotive tracking system at all interchange points of KRCL.

2. Integrated Finance Accounting – Includes functionalities for Accounts Payable, Accounts Receivable, and core accounting functions such as Journal Vouchers, Bank Vouchers, and various reports. It facilitates Unit-wise Accounting for Receivables and Payables, Trial Balance, Profit-Centre wise revenue/expenditure accounting for profitability, Automatic GST and Income Tax remittance as per GST norms, and a Simplified Imprest Management Module. Online payments to beneficiaries are also enabled. Measurement Book and other bill forms are generated, checked, finalized, and stored online, linked to the contract module in Finance Accounting for measured quantities.

3. Traffic Accounts – Keeps track of all monetary transactions at a station and prepares station-level balance sheets, Part A, Part B, and 6A Part 1 & Part 2 reports.

4. Stores & Inventory – Manages the procurement of materials, goods manufactured on Work Orders from purchase requisitions, CGF preparation, Tendering, and final PO disposal stages. It includes Local Inventory, Material Receipts/Acceptance and is integrated with the IREPS portal for tender floating. For disbursing payment for goods procured and stock valuation in real time, this module is integrated with the KRCL finance system.

5. Personnel Management – Handles the entire spectrum of the Personnel department’s functions, including Attendance, Leave, Disciplinary Action and Appeals Regulations, Issue of Passes, Transfers, Quarter and Leased House allotment, Payroll, various claims, Automatic Recovery and Arrears, Immovable Property Returns, Land Acquisition and Land Loser records, Annual Performance Appraisal System for KR employees, Employees' grievance, and the Foundation Day Award Finalisation module. It also includes photo and document upload and the UMID module to store employee and dependent identity details for medical and Railway Passes. The Settlement Module automates the settlement process for retirees, including automatic calculation of gratuity, pension, and leave salary with workflows to capture 'No Dues' and other deductions. This module is the backbone of KRCL ERP as it maintains the employee master data used by all other modules.

6. User Management – Manages Security Administration, User creation, Role creation, Function association, and other automated system administration activities of the entire ERP.

7. Health Management – Covers all activities of Health Units, from patient registration to examinations, lab tests, certificate issuance, details of Periodical Examinations, Ambulance Services, Referral Services, and account keeping of medicines and equipment up to the National Health Program. Users can access information related to medical reimbursements for both Indoor & Outdoor Treatment, employee family health data, and family planning details.

8. Rolling Stock Locomotive – Manages various activities in a diesel locomotive shed, including fuel and lubricating oil accounting.

9. Roll On-Roll Off (RO-RO) – Manages reservation activities at designated stations (Kolad, Verna, Suratkal) for truck transportation. Various MIS reports can be generated for business analysis.

10. Inspection Management – Covers scheduled and non-scheduled inspections, inspection compliance by relevant department authorities, and their status tracking. Master data for Inspection Schedules, Types, and Jurisdiction controls the system flow. Observations are tracked through weekly email alerts and daily reports of open issues updated on the KRCL intranet. Various MIS reports can be generated for analysis.

11. Station Complaint Management – Registers, tracks, and complies with station complaints. Top Management has a dashboard to monitor region-wise/station-wise complaints based on specific requirements.

12. Emergency Quota Management – Automates the process of EQ requests from employees and VIPs. KRCL employees can submit EQ requests and system generates an allotment chart based on built-in rules with a provision to override.

13. Vigilance Complaint Management – An online portal for lodging complaints to the KRCL Vigilance department. Complainants can submit complaints along with supporting documents online at the KRCL website. The system generates a complaint ID and password for status tracking.

14. Tour Program Monitoring – Manages tour and meeting details for executives, allowing executives and their Personal Secretaries to efficiently maintain Tour, Leave, and Meeting information. This system ensures clear visibility of executive schedules within the organization and reduces administrative burden.   

                                                                                                                                         Last Update: 29/11/2024